Whether you found yourself in the world of project management by accident or you’ve been steering the ship for years, mastering project management software can transform your workflow. Imagine having one central hub where all your project information lives—bringing your team together, banishing delays, and keeping everything on track! 

With a myriad of options available, from user-friendly task trackers to comprehensive project suites, the possibilities are endless! Sure, it might feel overwhelming at first, but don’t worry! 

This article will discuss what project management software is, its different categories, and tools available for your business. So let’s explore further transforming your project management with the right software.  

What Is Project Management Software? 

Project management software tools refer to any software package that helps prioritise tasks and manage timelines for your team within a project. This includes: 

• Web-based solutions (often referred to as SaaS) 

• On-premise software hosted on your servers 

• Desktop applications for use on computers 

• Mobile apps for managing tasks on the go 

Primarily, they offer core task management, scheduling, resource allocation, document sharing, time tracking, and project reporting features. Some other useful functionalities include to-do lists, task arrays, collaborative features, and resource allocation capabilities. 

In short, project management software tools assist a team with transparency and oversight. You might be wondering what all that means. In practice, it means you might track what team members are doing on the project, note various changes, and document important happenings, such as meeting minutes and decisions made in real time on the project.  

Understanding Categories of Project Management Software 

There are many kinds of project management software accessible in the marketplace today, each specifically designed to meet various business needs and styles. One system that works well for one team may not be suitable for another, making it essential to find the solution that best fits your needs. Here is a quick summary of the different types of project management software now available: 

Web-Based Software: This one runs entirely over the Internet. There is no installation of software on individual computers. Its access is entirely flexible as long as the user has an internet-enabled device, thus acting fast and perfect for remote teams. 

On-Premise Software: This is installed on the company’s servers, with maximum control being given over data security and customisation. On the downside, high licensing and IT support cost is normally incurred in the initial stages of its use. 

Project Scheduling Software: These are blended into project scheduling and tracking software and often include Gantt charts or milestone tracking tools, thus helping the team stick to the timeline. 

Task Management Software: These allow the most straightforward way to delegate tasks and check the progress of tasks by providing facilities to prioritize tasks, set deadlines, and reminders. This is great for defining and tracking daily tasks and minor projects. 

Resource Management Software: This again helps to maximize the planning and allocation of resources—manpower, materials, budgets; they aid in forwarding projections about needs and work-in-progress, extremely fit for creative agencies. 

Integrated Suite: Integrated suite software is a complete set of tools encompassing the entire spectrum of project management from start to finish. These suites are beneficial for an organization looking for a single solution for managing a complex project across several teams. 

Standalone Tools: Most stand-alone tools are more oriented towards time tracking or budget management and are much more flexible; hence, they often prove more budget-friendly than full-fledged suites. Stand-alone tools, however, are considered good for teams that need specialized functionality without going in for large-scale, full-blown tools.   

Suggested Read: Top 10 Marketing Automation Tools 

Top 6 Project Management Tools 

The right project management tools can truly help streamline your projects. Below are the top six choices, depending on your needs and preferences: 

1. Trello

Trello is one of the best project management tools and is ideal for teams who want a minimalistic and flexible interface. It allows you to drag and drop, change the stage of your task, and enjoy the true meaning of convenience. It can, moreover, be integrated with numerous apps and, therefore, fits in many workflows. 

2. Asana

This is one of the strongest tools of task management out there. Asana allows users to create tasks and deadlines, and assign responsibility towards it. The project timelines and calendar views allow seeing progress made and keeping up with deadlines for completion. Larger groups that have to work on various projects simultaneously usually find Asana beneficial. 

3. Monday.com

This is a highly customizable tool, which can be molded into many project management styles. With its colorful dashboard and ease of use, the teams can track tasks, timelines, and workloads quite efficiently with Monday.com. Its automation helps save time when it comes to repetitive tasks. 

4. Jira

Although primarily for software development, Jira is tailored for agile project management. It makes it easy and intuitive for teams to plan, track, and release software. With sprint planning, bug tracking, and various features, it suits the tech teams to streamline their workflows. 

5. ClickUp

ClickUp is a complete project management suite rolled into one using tasks, docs, goals, and chat in one single app. So many features are on offer, including time tracking and custom reporting. It is flexible, enjoying pretty much all teams of any size. 
 

6. Basecamp

Basecamp is simple software with the promise of teamwork and collaboration. It combines task management with the communication tool to discuss projects with the team in one place. It is easy for someone new to use.  

Not Sure What Type Of Project Management Software Is Right For You? 

If you’re finding it difficult to select the ideal project management tools for your needs, let Wyzard assist you. With our AI-powered platform, you only need to share your requirements, and we’ll provide the perfect project management software tailored to meet them. Visit our website to learn more about our platform.